Writing the Email

Congratulations, you got the job!
Before you officially start, your new team wants to get to know you a little better. That means you need to write a formal e-mail to introduce yourself.

Don’t worry, the website shows you exactly how a formal e-mail works. Keep your writing polite, clear, and simple. This is your first impression, so take your time.

Your team is waiting to meet you, let’s make it a good introduction!

The next step 

You just got hired for the job you applied for, congratulations!
Now you need to write a formal e-mail to introduce yourself to your new team.

Write your e-mail in a formal tone.
When you are finished, send your e-mail to the AI checker.

Before you begin writing, here is some information you will need during the writing process. 

What is a formal email?

A formal e-mail is an e-mail you write to someone you do not know well, like a boss, a teacher, or a new team.
It is more polite and more serious than an e-mail to a friend.


Here is an easy step-by-step guide:

1. Start with a greeting

Use a polite greeting.

Examples:
- Dear Sir/Madam,
- Dear team,
- Dear Mr Smith, (if you know the name)


Do not start with “Hey”, “Hi” or “Hiya”.

2. Introduce yourself

In the first sentence, say who you are and why you are writing.

Examples:
- My name is Sarah, and I am the new assistant.
- I am writing to introduce myself.

3. Give your information

Write 2–4 short sentences about yourself.

You can write about:
- Your age
- Your studies
- Your experience
- Your qualities
- Why you are happy to join the team

Use simple, clear English.


Example:
I am 19 years old and I study Social Work. I like helping people and working in a team.

4. Use polite language

Formal e-mails use polite words.

Examples:
- I would like to…
- Could you please…?
- Thank you for your time.

Avoid slang like: “gonna,” “wanna,” “cool,” “awesome,” etc.

5. End the e-mail politely

Before you close the e-mail, write one polite sentence.


Examples:
- I look forward to working with you.
- Please let me know if you need more information.

6. Close the e-mail

Use a formal ending:
- Kind regards,
- Best regards,
Then write your full name.


Example:
Kind regards,
Emma Janssen

Checklist

Before you send your e-mail, check each step:
1. I wrote a polite greeting 
2. I introduced myself in the first sentence 
3. I used short, clear sentences
4. I included key information 
5. I used polite words 
6. I avoided slang or casual words 
7. I used paragraphs for introduction, main information, and closing
8. I wrote a polite ending 
9. I checked spelling and grammar
10. My e-mail is friendly but professional

Assignment 1

Do this assignment about email structure

The Email

In your e-mail, make sure you include:

  • Who you are (your name, a short introduction)
  • Which job you applied for
  • What your studies are
  • What your qualities are (use your mindmap!)
  • Why you’re excited to join the team
  • When you can start
  • A polite closing sentence
  • Your tasks in the new job (what you will be doing)

Write your e-mail in a formal tone.
When you are finished, let your peers check your email before sending it.

Rubric

Your work will be checked using the rubric. This rubric shows what is important in this assignment and what you need to focus on. Read it carefully before you start writing and use it to check your own work or give feedback to a classmate. The rubric helps you understand how to improve your writing step by step.

Peer feedback Rubric

Use this rubric to give feedback to your peers. Make sure your feedback is clear, respectful, and helpful.